Privacy Policy
What we collect when you read the site, subscribe, or send us a request, why, who receives it, and your rights. Last updated .
Who we are
Software Modernization Intelligence (softwaremodernizationservices.com) is run by Motivato Sp. z o.o., ul. Nowogrodzka 31, 00-511 Warszawa, Poland (KRS 0000528892, NIP 7010438730), the controller of the personal data described here. Contact us at hello@modernizationintel.com.
The site is for businesses. We don't knowingly collect data from anyone under 18.
What we collect
- Browsing: your network (IP) address, browser and device details, and the pages you visit.
- Newsletter: your email address and the page you signed up from.
- Shortlist and cost report requests: your name and work email, the page you sent the request from, and for a shortlist, what you tell us about the project: company, current stack, budget range, timeline, team size and notes.
- Company submissions, listing reports and claims: your email address, the company's details, your message, and whether you asked for our email updates. Claiming a listing sends a one-time code to your email.
- Accounts: if you sign in to manage a listing, your email address and name, your profile picture if you sign in with Google, and your sign-in sessions.
Why we use it
| Purpose | Legal basis |
|---|---|
| Answering your request: sending the shortlist or report you asked for, reviewing a company you submitted, fixing a listing you reported, verifying a claim | Steps you asked us to take (Art. 6(1)(b) GDPR) |
| Sending the newsletter | Consent (Art. 6(1)(a)), withdrawn by unsubscribing |
| Publishing business information about modernization companies | Legitimate interests (Art. 6(1)(f)): helping buyers compare them |
| Security, spam prevention and visit counts | Legitimate interests (Art. 6(1)(f)): running a safe, working site |
| Legal obligations and legal claims | Legal obligation (Art. 6(1)(c)) and legitimate interests (Art. 6(1)(f)) |
Shortlist requests stay with us
We never pass your name, email address or company to the modernization companies on your shortlist, or to any other company on this site. We send the shortlist to you, and you decide whom to contact.
Who receives your data
Service providers that process it for us under contract: hosting and security, database, email delivery, file storage, analytics, and Google if you choose to sign in with it. We may also disclose data when the law requires it, to protect our rights or prevent fraud, or to a new owner if Motivato or the site is sold. We don't sell personal data.
Companies in our research
Our pages publish business information about modernization companies from public sources, such as company websites, case studies and public filings. If a page includes a detail about you, such as your name and role, email us and we will correct or remove it.
Cookies, browser storage and analytics
We don't use advertising or cross-site tracking cookies. The site stores only what it needs to work:
- A sign-in cookie, only if you sign in.
- Your light or dark theme choice, in your browser.
- Until you close the tab: whether you arrived from an AI assistant, so the visit is counted once.
We count visits with cookieless analytics, partly self-hosted and partly provided by our hosting and network providers. They record pages viewed, referring sites, browser and device details, page load speed, and a few actions such as signing up for the newsletter. They don't receive names, email addresses or form contents.
International transfers
Some of our providers are outside the European Economic Area. For them we rely on the EU-US Data Privacy Framework where the provider is certified, and on Standard Contractual Clauses otherwise.
How long we keep it
- Shortlist and report requests: while we handle and follow up on the request, then a record of it for as long as we may need it to answer questions or handle legal claims.
- Newsletter: until you unsubscribe or ask us to delete your address.
- Submissions, reports and claims: while we review them and the listing stays on the site, then as needed for legal claims.
- Accounts: until you ask us to delete yours.
- Analytics: as long as they help us compare traffic over time.
Email hello@modernizationintel.com and we will delete your data, unless the law requires us to keep part of it or we need it for a legal claim.
Your rights
You can ask us for access to, correction, erasure and portability of your data, and for its processing to be restricted. You can object to processing based on legitimate interests and to direct marketing, which we then always stop. You can withdraw consent at any time without affecting earlier processing. We honor these rights for everyone, regardless of location.
Email hello@modernizationintel.com, ideally from the address you used with us. We may ask you to confirm your identity. It's free, and we respond within one month; for a complex request we may take up to two more months and will tell you why.
You can complain to our lead supervisory authority, the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, UODO), ul. Stawki 2, 00-193 Warszawa, uodo.gov.pl, or to the authority where you live or work.
Security
We protect data with appropriate technical and organizational measures, including encrypted connections and limited access. If a breach puts your data at risk, we'll tell you without undue delay and report it where the law requires.
Changes to this policy
We post changes here and update the date at the top. We'll tell you before using data you gave us for a new purpose. Our Terms of Service cover the rules for using the site.